solutions
System Compliance Review
In enterprise environments, non-product software—such as enterprise resource planning (ERP) systems, customer relationship management (CRM) tools, data management platforms, and other business-critical applications—plays a vital role in day-to-day operations. Ensuring that these systems comply with regulatory requirements, internal policies, and industry standards is essential for maintaining operational integrity, mitigating risks, and avoiding potential legal and financial penalties. Qualified Data Systems (QDS) offers a comprehensive System Compliance Review Solution tailored to non-product software in enterprise environments. Our solution is designed to ensure that your software systems adhere to all relevant compliance requirements, safeguarding your business from compliance risks.
Solution Activities
Comprehensive Compliance Assessment
- Regulatory Compliance Review: QDS conducts thorough reviews of your non-product software systems to ensure they meet relevant regulatory requirements, such as GDPR, HIPAA, FDA, and industry-specific regulations. Our team identifies areas where your systems may fall short and provides recommendations for achieving full compliance.
- Internal Policy Adherence: We assess your software systems against your organization’s internal policies, ensuring that they align with corporate governance standards, data privacy policies, and security protocols. This service helps maintain consistency and accountability across your enterprise.
- Industry Standards Compliance: QDS ensures that your non-product software complies with industry best practices and standards, such as ISO/IEC 27001 for information security management and IT governance. Our assessment includes a gap analysis to identify any deviations and provide actionable steps for alignment.
Risk Assessment and Mitigation
- Compliance Risk Analysis: We perform a comprehensive risk analysis to identify potential compliance risks associated with your non-product software. This includes assessing vulnerabilities, access controls, data handling practices, and audit trails. Our analysis provides a clear picture of where your organization may be exposed to compliance risks.
- Mitigation Strategy Development: QDS develops tailored mitigation strategies to address identified compliance risks. Our approach includes implementing best practices, enhancing security controls, and improving data management processes to minimize the likelihood of non-compliance.
- Continuous Monitoring and Reporting: We offer continuous monitoring services to ensure ongoing compliance with regulatory and internal requirements. Our solutions include automated reporting and alerts, enabling you to proactively manage compliance risks and address issues as they arise.
Audit Preparation and Support
- Pre-Audit Assessments: QDS conducts pre-audit assessments (Inspection Readiness) to ensure that your non-product software systems are fully prepared for external audits. We identify potential issues, provide recommendations for remediation, and help you create a comprehensive audit trail.
- Documentation and Evidence Collection: We assist in the collection and organization of necessary documentation and evidence to support compliance during audits. This includes system configurations, user access logs, records, and security controls documentation.
- Audit Response and Remediation: In the event of audit findings, QDS supports your organization in responding to auditors and implementing required remediation actions. We ensure that your systems meet the necessary compliance standards and that any identified issues are promptly addressed.
Compliance Management and Governance
- Compliance Program Development: QDS helps organizations develop and implement robust compliance management programs that cover all aspects of non-product software. Our programs include governance frameworks, roles and responsibilities, and compliance reporting structures.
- Policy and Procedure Development: We assist in the creation and refinement of compliance-related policies and procedures, ensuring they are clear, comprehensive, and enforceable across the enterprise. This service helps establish a strong foundation for compliance management.
- Training and Awareness: QDS provides training and awareness programs to educate your staff on compliance requirements, best practices, and their roles in maintaining compliance. Our programs are tailored to different levels within the organization, ensuring that everyone understands their responsibilities.
Value Proposition
QDS’s System Compliance Review Solution offers the following benefits:
By identifying and addressing compliance gaps, our solution minimizes the risk of regulatory citations, legal issues, and financial penalties.
Our comprehensive compliance reviews ensure that your non-product software systems operate within the boundaries of regulatory requirements and internal policies, maintaining the integrity of your operations.
QDS helps your organization prepare for and succeed in compliance audits, ensuring that you are always ready to demonstrate adherence to regulatory and industry standards.
With continuous monitoring, policy development, and training, we help your organization maintain compliance over the long term, adapting to changing regulations and industry trends.